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Montana Audubon works at the local, state and national policy levels to protect our natural heritage.

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Administrative Assistant

Position:       Administrative Assistant

 Location:      Helena, MT

 Position:       Part-time (20-30 hours/week)

 Salary:          $15 – $18 /hr (commensurate with experience)

 Benefits:       Vacation, Simple IRA w/match, Health, Dental, and Vision

 

About the Organization

Founded in 1976, Montana Audubon is an independent, statewide conservation organization whose mission is to promote appreciation, knowledge and conservation of Montana’s native birds, other wildlife, and natural ecosystems and to safeguard biological diversity for current and future generations. In our vision for the future, we seek to create an environment in which all of Montana’s native bird species have healthy, sustainable populations, ensured by long-term habitat security. Montana Audubon uses bird science, conservation education and engages in public policy work to protect our state’s incomparable wildlife and landscapes.

Summary of Position

The Administrative Assistant is responsible for the smooth operation of the Helena office, which includes general office organization; administrative support for staff (Helena and Billings); making deposits and accurate data entry of all gifts; providing information to donors, volunteers, and the general public; overseeing office machinery and systems; and purchasing equipment, supplies, printed material, and postage. The position also assists staff in the coordination of the annual bird festival, other events, and facility logistics for the organization.

Major Responsibilities

  • Responsible for daily deposits; performs accurate data entry into the donor and membership database, and maintenance of current donor contact info.
  • Prepares and customizes gift acknowledgements, including coordination w/ appropriate staff member responsible for signing personalized notes.
  • Process monthly fee-for-service, donations, pledges and memorial gifts.
  • Performs general office work, office equipment and upkeep, ordering supplies/equipment, etc.
  • Acts as main “information desk” for the organization answering telephone, overseeing the organization’s general email box, and greeting/accommodating visitors to the office.
  • Responds to general information requests and inquiries in a timely and appropriate manner.
  • Assists in the planning and implementation of the annual Bird Festival and other events as needed.
  • Assists newsletter production with copy editing, preparation of mailing list, and other assistance as requested.
  • Supports, communicates and coordinates with other staff members as appropriate. Actively strive to build a cohesive and effective staff team.

 

Knowledge, Skills and Experience

  • A combined 2+ years of professional experience in administration or related
  • A commitment to conservation and the mission of Montana Audubon
  • Highly organized with the ability to manage multiple deadlines
  • Proficient computer and database management skills
  • Possesses an even temperament, sense of humor, ability to take direction, and exercises good judgment and
  • Demonstrates resourcefulness and ingenuity with problem-solving and researching solutions.
  • Willingness and desire to be a team player within a collaborative work culture.
  • Strong communication skills (both written and verbal) and excellent interpersonal skills
  • Flexibility to work additional hours, evenings, and weekends as needed.

To Apply

Please send cover letter and resume to [email protected] with the subject line “Administrative Assistant”. This posting will remain open until filled, with applications reviewed on a rolling basis.

Montana Audubon is an equal opportunity employer and does not discriminate on the basis race, color, age, ethnicity, religion, creed, national origin, pregnancy, sexual orientation or preference, gender identity, genetic information, sex, marital status, disability or status as a U.S. veteran.

 

Administrative Assistant- Job Posting (Word doc)

Montana Audubon Center

Job Openings at the Montana Audubon Center

 


Montana Audubon is an equal opportunity employer and does not discriminate on the basis of race, color, age, ethnicity, religion, creed, national origin, pregnancy, sexual orientation or preference, gender identity, genetic information, sex, marital status, disability or status as a U.S. veteran.

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